Benefits of digital over paper timesheets

When it comes to tracking employee hours, there are two main options available for small businesses: paper timesheets and time recording apps. Each has its own set of benefits and drawbacks, so it’s important to weigh the pros and cons before deciding which method is right for your business.

Benefits of Paper Timesheets

Paper timesheets have been used for decades to track employee hours, and for good reason. Here are some of the benefits of using paper timesheets:

  1. Familiarity: Not everyone is comfortable with technology, and some workers may prefer the simplicity of a paper timesheet.
  2. Compliance: For some government projects, paper timesheets may be required, so it’s important to check the regulations before deciding on a method.
  3. Record Keeping: Once filled out, paper timesheets can be easily filed away for future reference and record keeping.

Drawbacks of Paper Timesheets

Despite their benefits, there are also some downsides to using paper timesheets:

  1. Errors: Paper timesheets require manual review and calculation by managers, which can be time-consuming and increase the risk of errors.
  2. Loss or Damage: Paper timesheets can easily be lost or damaged, particularly if workers are not working at the same job site each day.

Benefits of Time Recording Apps

With the rise of technology, there are now a variety of time recording apps available for businesses to use. Here are some of the benefits of using a time recording app:

  1. Convenience: Time recording apps allow workers to easily submit their hours from their phone, eliminating the need for paper timesheets.
  2. Accuracy: Some time recording apps come with a timer feature that tracks workers’ locations, making it easier to manage projects and payroll.
  3. Efficiency: Time recording apps allow managers to quickly review and approve employee hours, reducing the amount of time spent on administrative tasks.

Drawbacks of Time Recording Apps

While time recording apps offer a number of benefits, there are also some drawbacks to consider:

  1. Training: Some workers may need training to set up and use a time recording app, which can take time and resources.
  2. Compatibility: Older phones may not be compatible with some time recording apps, which can be a problem for some workers.
  3. Data Storage: Since time recording apps are digital, there may be concerns about how to store the data for future reference.

Ultimately, the decision of whether to use paper timesheets or a time recording app will depend on the specific needs and preferences of the business. While paper timesheets offer simplicity and ease of use, time recording apps offer greater accuracy and efficiency. By weighing the pros and cons, businesses can make an informed decision that meets their needs and helps them manage their employees’ hours effectively.